I guess you’re here because you’ve heard the buzz about Business Process Automation (BPA).

And why wouldn’t you be?

It’s like having an invisible, super-efficient assistant who never takes a coffee break or forgets a task.

Business process automation tools

Who wouldn’t want that?

You’re probably wondering, “Which BPA software is the best for me?”

Well, you’re in luck. I’ve been in the trenches, testing, and trialing, so you don’t have to.

I’ve compiled a list of the best business process automation software and tools for 2023.

By the end, you’ll be a BPA whizz, and who knows, you might even find your business’s digital knight in shining armor. But remember, no tool is one-size-fits-all. So, choose wisely, and happy automating!

What are the best business process automation tools in 2023?

I’ve had my fair share of encounters with various business process automation software. I know the struggle you face when it comes to repetitive tasks. There’s nothing more draining than spending countless hours trying to streamline processes that could easily be automated.

But let me tell you, you’re not alone.

The good news is, in 2023, we have a myriad of advanced tools specifically designed to automate and simplify these tasks, giving you more time to focus on the core aspects of your business.

Let’s explore the best business process automation tools available this year.

1. Zoho Creator


Zoho Creator is a revolutionary low-code platform that simplifies creating automated business processes and applications.

Its user-friendly interface and extensive third-party integrations make business process automation effortless while reducing IT complexity and cost.

Whether digitizing your operations or modernizing your business processes, Zoho Creator empowers you to transform your ideas into functional applications.

It’s not just a tool, it’s a reliable partner for your business growth.

Key Benefits

  • Effortless application development: Zoho Creator’s low-code, drag-and-drop platform makes app development effortless.
  • Reduced IT complexity and cost: Create applications and updates without expensive server monitoring and maintenance.
  • Extensive third-party integrations: Connect with existing software systems, old and new, with prebuilt integrations and REST APIs.
  • Committed to data security: Zoho Creator offers comprehensive security features like audit logs, user-access controls, and automated threat assessment.
  • Engineered for reliability: Creator guarantees 99.9% uptime, ensuring your business operations aren’t interrupted.


Best business process automation software pricing

Zoho Creator annual pricing starts with the standard plan of $8 a month per user and can range up to $25 a month per user for the enterprise plan.

By choosing the annual plan, you save 30%.

Pros & Cons

Product Pros

  • Simplified, low-code application development
  • Reduced IT complexity and costs
  • Robust data security measures
  • Flexible and transparent pricing plans

Product Cons

  • Slow customer service
  • Advanced automation can require custom development
  • API integration can be a challenge

2. Tallyfy Pro


Tallyfy is a game-changer for business process automation. Its intuitive platform allows you to automate tasks and processes effortlessly, eliminating the need for complex flowcharts or coding.

It’s a fantastic business process automation tool for real-time tracking progress and integrates seamlessly with existing apps.

The best part? You can put all your procedures on auto-pilot, reducing stress and boosting productivity. It’s a must-have tool for any company looking to automate business processes.

Key Benefits

  • Streamlines workflow and task automation
  • Reduces time wasted on meetings and emails
  • Real-time tracking of processes and tasks
  • Ensures updated documentation and workflows
  • Automates tasks based on predefined rules
  • Easily integrates with existing systems
  • Captures and utilizes tribal knowledge effectively


Tallyfy Pro is either $30 a month per user or $300 a year per user if paid annually. A minimum of 4 users are needed for both monthly and annual plans.

Pros & Cons

Product Pros

  • Powerful, easy-to-use process automation
  • Transforms complex tasks into simple, manageable ones
  • Real-time tracking of process status
  • Ensures up-to-date documentation

Product Cons

  • UI can be slow at times
  • Limited customizability of the user dashboard

3. Tonkean


Tonkean is the go-to automation platform for orchestrating complex business processes seamlessly.

It integrates systems and people brilliantly, ensuring a human touch at critical decision points. The platform’s ability to monitor data across your tech stack and orchestrate workflows is truly impressive.

Plus, the ease of creating state-driven flows and building robust automations that adapt to your tech environment is a game-changer.

Tonkean is perfect for automating internal business processes such as procurement and legal operations.

Key Benefits

  • Streamlines end-to-end business processes with holistic automation
  • Enhances employee experience with omnichannel intake options
  • Build complex workflows with state-driven asynchronous flows
  • Continuously monitor and respond to changes in your tech stack
  • Customize processes without coding knowledge using No-Code Process Builder
  • Connects your department tech stack with Data Source Integrations
  • Understand unstructured text with AI & GPT for Operations.


Tonkean is $1000 a month and includes 10 monthly tracked users (the number of users that interact with the system). They also offer an enterprise plan calculated based on the average MTUs throughout the year.

Pros & Cons

Product Pros

  • Trusted by Google, Netflix, and Lyft.
  • Incorporates human decision-making at critical approval points.
  • Monitors and responds to your tech stack’s state.
  • Offers artificial intelligence tools

Product Cons

  • Struggles with larger datasets
  • Confusing interface and learning curve
  • Non-customizable look and feel

4. Fluix


Fluix is your go-to business process automation software solution for digital transformation. It’s an incredibly user-friendly platform that simplifies and streamlines your company’s business processes, boosting team productivity.

Fluix covers a range of use cases in several industries, from document management to field service, making it a versatile tool for any business looking to improve organizational efficiency.

It provides real-time data insights and automates routine tasks. Plus, it offers solutions for remote collaboration.

Once you start using Fluix, you’ll wonder how you ever managed without it!

Key Benefits

  • Automates manual routine tasks for increased efficiency
  • Facilitates mobile data collection for real-time insights
  • Reduces inspection, reporting, and billing time
  • Increases team productivity by up to 20%
  • Accelerates contract signing process and decreases paper consumption
  • Ensures secure workflow in accordance with ISO 27001:2013 standards


Fluix Core costs $30 every month for each user. You must pay for a minimum of 10 users every month.

Fluix also offers add-ons to enhance the core functionality. These range from $5-$50 a month per user.

Pros & Cons

Product Pros

  • Streamlines and automates routine tasks
  • Enhances team productivity and efficiency
  • Easy integration with existing systems
  • Provides clear view and control of processes
  • Reduces human error and paper consumption

Product Cons

  • Limited functionality on some operating systems
  • Long sync times when adding and removing folders to user profiles
  • Document outputs are limited to PDFs

5. Pipefy


Pipefy is one of the best business process automation solutions for companies looking to streamline and automate their workflows. Its intuitive visual interface allows you to create custom processes in a snap, and the AI insights are invaluable for strategic decision-making.

From seamless integrations with existing tools to robust security features, Pipefy has got you covered.

Whether you’re in finance, HR, or sales, this software is a must-have for efficient, scalable process automation and management.

Pipefy has use cases in several industries and departments, making it an efficient platform for your organization.

Key Benefits

  • Gain insightful data for strategic decision-making with Pipefy AI
  • Standardize processes for better consistency and control
  • Enhance scalability and adaptability as your business grows
  • Reduce risk and improve predictability with standardized processes
  • Leverage the no-code BPA tool for efficient, paperless, and automated tasks
  • Transform data into actionable insights for data-driven decisions
  • Essure security with controlled access and robust security features.


Pipefy offers various pricing options based on your business’s needs and size.

They offer a free version for small businesses and students.

For mid-market teams, pricing starts at $25 per user monthly. You save 16% by choosing the annual plan over the monthly option.

Larger enterprises will need to contact sales for a quote.

Pros & Cons

Product Pros

  • Easy-to-use visual interface
  • Offers real-time data for strategic decision-making
  • Enhances collaboration and consistency across teams
  • Integrates seamlessly with existing apps

Product Cons

  • Not many new features get developed
  • The registration process is complicated
  • No centralized global approval process

6. IBM Business Automation Workflow


IBM Business Automation Workflow is one of the most elite solutions for business process automation. It streamlines your tasks, boosts customer service, and enhances decision-making through advanced analytics.

With its easy startup and self-service portal, you can kickstart projects swiftly. Plus, its robust monitoring and analytics provide valuable insights for continual improvement. It’s a fantastic tool for any business looking to improve efficiency and productivity.

Key Benefits

  • Consolidates and standardizes task work for increased efficiency
  • Enhances customer service by speeding up workflows and case resolutions
  • Facilitates informed decision-making through analytics and visibility
  • Empowers businesses with workflow management capabilities
  • Ensures governance and compliance with data protection and retention regulations.


You can try IBM Business Automation workflow for free.

If you want to purchase IBM Business Automation Workflow, book a call with a sales expert on the IBM site.

Pros & Cons

Product Pros

  • Provides easy access via self-service portal
  • Deploy in the cloud or on-prem
  • Integration capabilities are top-notch
  • Developer friendly

Product Cons

  • Very expensive
  • Data migration can be difficult

7. Kissflow


Kissflow is a phenomenal business process automation software. It’s a convenient cloud-based tool that effortlessly automates repetitive tasks, saving time and money.

What I love most is its user-friendly drag-and-drop interface for creating workflows and forms. Plus, its mobile compatibility ensures I can manage processes anywhere, anytime.

With Kissflow, boosting productivity and efficiency is super easy and manageable.

Key Benefits

  • Streamlines business operations by automating repetitive, rule-based tasks, increasing efficiency and productivity.
  • Easy to create processes using drag-and-drop configurator
  • High-quality data security with built-in role-based permissions for data access
  • Manage business processes from anywhere, anytime
  • Seamless connection with other solutions for a robust and versatile system
  • Helps in resource optimization, reducing operational costs by eliminating manual, time-consuming tasks


Best business process automation software list

Kissflow starts at $1,500 a month for the basic plan. They also offer flexible custom pricing for enterprises.

Pros & Cons

Product Pros

  • High-quality reporting capabilities
  • Very accessible and easy to use for less technical users
  • Secure governance model
  • Several integration capabilities

Product Cons

  • Too simplistic for businesses with complex or unique process needs
  • Lack of offline capabilities

What is business process automation?

Business process automation (BPA) is a strategic approach that leverages technology to streamline and optimize repetitive operations. It’s a cost-effective solution that significantly enhances organizational efficiency by minimizing manual work. By automating routine tasks, businesses save valuable time and reduce the risk of human error, improving overall performance and productivity.

What features should you look for when picking business process automation software?

When choosing business process automation software, certain features are essential:

  • User-friendly and customizable
  • Ability to integrate with your existing systems
  • Robust reporting capabilities are vital
  • Top-notch security features to protect sensitive data
Business Process Automation Tools BPA

What are the benefits of using business process automation tools?

Adopting business process automation tools significantly reduces the time spent on repetitive tasks, leading to increased productivity. With manual work minimized the chances of human error decrease.

Furthermore, these tools provide real-time visibility into processes, enabling better decision-making. They also ensure regulatory compliance by maintaining accurate records.

Business process automation software improves customer service by ensuring faster and more accurate responses.

Essentially, these tools are pivotal in driving efficiency and effectiveness in business operations.

Summing it up and my experience with automating business processes

Automating business processes has revolutionized the approach to handling time-consuming tasks.

You must embrace process automation to avoid being inundated with repetitive tasks that eat up valuable time. Automation not only can liberate you from these mundane chores but also enhance productivity and accuracy.

After automating numerous processes for my clients, they can now focus on strategic aspects of their business, empowered by the certainty that their new automated systems are running smoothly.

Automation is no longer a luxury but a necessity for businesses to stay competitive in today’s fast-paced digital environment.

Try out some of the business process automation software I recommended and see how your business becomes next-level efficient.

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