7+ Best Business Process Management Tools [Full Breakdown]

Have you ever felt like a circus juggler, trying to keep multiple torches in the air while wearing oversized shoes?

No? Just me?

Well, alright then. But I can bet you’ve felt something similar when managing various business processes without the right tools in hand.

Keeping everything synchronized and on track can sometimes feel like a trapeze act without the safety net.

Now, imagine if someone handed you a toolkit to streamline that juggling act, making it look as graceful as a ballet. Sounds dreamy, right? That’s precisely what we’re diving into today.

Stick around, and let’s jive together while reviewing the best business process management tools on the market!

What Are The Best Business Process Management (BPM) Tools In 2024

Remember when you tried assembling a piece of IKEA furniture without a manual?

Yeah, it wasn’t pretty.

In the same vein, tackling complex business processes without the right BPM tools is a recipe for, well, a wonky bookshelf of a business.

Business process management tools, or BPM tools for the cool kids, are like the guiding manual that can help streamline, optimize, and harmonize your business operations. Think of them as the GPS that navigates you through the labyrinth of operational intricacies, ensuring you don’t miss a step or put a screw in the wrong place.

And just like there are numerous ways to arrange that IKEA masterpiece, there’s a plethora of BPM tools tailored for every unique business need.

So, let’s uncover which tool can be your business’s guiding light.

1. Zoho Creator

Overview

ZOHO Creator is a fantastic low-code platform that simplifies business process management, making it a breeze even for non-techies. It’s highly intuitive, allowing you to build and manage any tool needed for your business.

With features like process visualization, cross-functional analytics, automation, and seamless integration with other apps, it’s a game-changer.

I’ve found it to be a powerful ally for managing business processes and data, all while ensuring top-notch security. Plus, deploying the apps is super easy. Highly recommended for any business looking to scale and modernize their BPM strategy.

Key Benefits

• Advanced control over data access for effective governance.
• Automated tasks for improved productivity and efficiency.
• In-depth BI and analytics for informed decision-making
• Comprehensive, enterprise-grade security for data protection.
• Rapid, low-code app development for streamlined business processes.
• Versatile integration capabilities for efficient workflows.
• Multi-device app deployment for flexibility and convenience
• Developer-friendly tools for app capability extension.

Pricing

Pricing for ZOHO creator starts at $8/user per month.

ZOHO offers annual and monthly pricing. You save more than 30% when paying for a year in advance.

They offer Standard, Professional Enterprize, and Flex pricing plans.

Pros & Cons

2. Monday.com

Overview

Monday.com transforms the way your business operates. It offers highly customizable features for process management, enhancing efficiency and productivity. It’s intuitive interface and robust functionalities, such as automated workflows and detailed analytics, are next-level. It’s a real boon for any business looking to streamline processes and achieve operational excellence.

Key Benefits

• Customizable workflows with pre-built automation
• Streamlined workflows for improved efficiency
• Centralized workspace with tool integrations
• Real-time dashboards for informed decision-making
• Efficient execution of tasks and projects
• Organized, collaborative working environment
• Streamlined data collection and approval processes

Pricing

Monday.com offers 2 main products that contain business process management tools: Sales CRM and Work Management. Both offer monthly or annual pricing. Annual will save you 18%.

The Sales CRM starts at $13.65/Seat per month, with a minimum of 3 seats.

Work Management has a Basic plan which is free for the first 2 users. The Basic plan starts at $11/Seat per month.

Pros & Cons

3. ClickUp

Overview

ClickUp simplifies routine tasks, letting you focus on what matters. You can customize workflows, auto-assign tasks, and even integrate external apps. You can start processes with any trigger and set precise conditions for automations. It’s not just about tasks – the collaboration and real-time progress-tracking features make team management a breeze.

Key Benefits

• Streamline operations
• Free up headspace
• Adaptable to different use cases
• Improved collaboration
• See real-time progress and statistics

Pricing

ClickUp offers a variety of pricing plans catered to different needs. The platform provides a ‘Free Forever’ Workspace plan which allows unlimited members and guests at no additional cost.

For a more comprehensive feature set, the ‘Unlimited Plan’ costs $5 per user per month and includes 5 guest seats for a 1 paid user Workspace and 2 guest seats for each additional paid user.

The ‘Business Plan’ is priced at $9 per user per month and offers 10 guest seats for a 1 paid user Workspace and 5 guest seats for each additional paid user.

For larger organizations, the ‘Enterprise Plan’ offers advanced permissions options with prices available upon request. All these plans are billed annually.

Pros & Cons

4. ProWorkflow

Overview

ProWorkflow is a for managing your projects and business processes. Its unlimited user and project tracking capabilities make the platform stand out. The integrated time-tracking feature is so handy for keeping tabs on workload. The customizable interface really helps to personalize the user experience. It’s a reliable and secure choice for freelancers and businesses alike.

Key Benefits

• Streamlines workload management to enhance team efficiency
• Real-time staff tracking for effective progress monitoring
• Simplifies task management with customizable templates
• Facilitates easy and quick quote generation
• User-friendly task management with clear task hierarchy
• Seamless integration with top accounting systems for easy invoicing
• Task dependencies ensure project steps are completed in order

Pricing

ProWorkflow offers various plans tailored to the needs of different teams.

The pricing starts at $20 per month for the Professional plan, which includes comprehensive project, task, and time management tools.

The Advanced plan is $30 per month for additional hierarchical control and other advanced features.

Both plans include free client and contractor access, automated recurring projects, secure data encryption, and daily backups.

The pricing is scalable based on the staff user basis, ensuring affordability for teams of all sizes. They also offer a free trial for those interested in experiencing the tools before deciding.

Pros & Cons

5. ARIS

Overview

ARIS BPM software is a trusted ally for monitoring and streamlining your business processes. It’s wonderfully intuitive, offering innovative modeling capabilities, role-based content, and a centralized repository for information. It’s a top-tier solution with real-time data insights, automated governance, and tools for process automation, modeling, and monitoring.

Key Benefits

• Adapt quickly in response to new information or circumstances
• Save time by reusing models and objects
• Improve the quality and traceability of processes
• Free up human capital by automating processes

Pricing

ARIS starts at 136 Euros a month per user for the basic plan. The enterprise plan costs 233 Euros a month per user, and you must also pay a base fee. Enterprise plans are also available when calling a sales representative.

Pros & Cons

6. Kissflow

Overview

Kissflow is one of the industry-leading BPM software solutions. Its user-friendly interface makes designing and executing automated processes super simple. With customizable templates, seamless integration, and advanced analytics, it does a great job of managing workflows. The robust security features ensure your sensitive data stays secure and compliant.

Key Benefits

• Streamlines workflows for increased productivity
• Customizable templates cater to various industries
• Real-time analytics for informed decision-making
• Automates workflows, reducing manual tasks
• Enhances team collaboration with built-in tools
• Reduces errors and improves process accuracy
• Facilitates faster process turnaround time.

Pricing

Kissflow pricing starts at $1,500 a month. Enterprise plans can be negotiated when calling a sales rep.

Pros & Cons

7. Wrike

Overview

Wrike is an incredibly user-friendly and versatile business process management software. The customizable views, from Kanban boards to Gantt charts, offer fantastic visual aids for project management. Its automation features save precious time, while the in-app collaboration tools simplify team communication. With over 400 integrations, Wrike fits perfectly into any BPM workflow.

Key Benefits

• Visualizes priorities with customizable views
• Automates repetitive tasks for efficiency
• Reduces emails by up to 90%
• Provides flexibility and customization in workflows
• Improves resource allocation with custom reports

Pricing

Wrike offers five different pricing tiers.

The free plan offers some basic features with no credit card required. The Teams plan costs $9.80/user per month, and the business plan costs $24.80/user per month.

Custom prices for enterprises and teams with complex are available when contacting a sales rep.

Pros & Cons

What Is Business Process Management Software?

Business Process Management Software (BPM Software) is a digital solution that aids businesses in defining, automating, and optimizing their operational processes. This software streamlines the day-to-day tasks and workflows, ensuring they run as efficiently and effectively as possible.

Using automation tools, data analytics, and user-friendly interfaces, BPM software enables companies to gain a holistic view of their operations, identify bottlenecks, and make informed decisions to enhance performance.

Whether improving customer service, reducing costs, or ensuring regulatory compliance, BPM software is pivotal for businesses looking to thrive in today’s competitive market.

By integrating BPM software into their operations, companies can adapt faster to changes, ensure consistent service quality, and drive sustainable growth.

How Can BPM Software Benefit You?

The advantages of integrating Business Process Management Software (BPM Software) into your operational framework are manifold. Whether you’re a startup, SME, or a multinational corporation, the benefits of BPM software can significantly impact your bottom line and organizational efficiency.

Here’s a rundown of some compelling reasons to consider adopting it:

Efficiency Boost: BPM software automates routine tasks, reducing manual intervention and human error. This results in streamlined workflows and faster task execution.

Cost Savings: Businesses can realize substantial cost reductions by optimizing processes and eliminating wasteful steps.

Enhanced Visibility: BPM tools provide real-time insights into various processes, enabling decision-makers to monitor performance and pinpoint areas for improvement.

Flexibility & Scalability: BPM software can be adjusted to accommodate new processes or scale existing ones as your business grows or evolves.

Improved Compliance: Standardizing processes makes adhering to industry regulations and standards easier, thus minimizing compliance risks.

Enhanced Customer Experience: Efficient processes lead to faster response times, consistent service quality, and higher customer satisfaction.

Facilitated Collaboration: Many BPM tools have collaboration features, making it easier for teams to communicate, share data, and work together seamlessly.

Informed Decision Making: With the analytical capabilities of BPM software, leaders can make data-driven decisions that align with business objectives.

In essence, BPM software isn’t just about improving processes – it’s about empowering businesses to operate smarter, react quicker, and deliver unparalleled value to stakeholders.

Summing It Up

In the ever-evolving business landscape, standing still is simply not an option.

As we’ve explored, the intricate dance of processes, strategies, and performance forms the backbone of any successful venture.

Business Process Management is not just a tool but a mindset, a commitment to continual improvement and adaptability. If the goals are efficiency, agility, and a competitive edge, BPM software stands out as a beacon guiding that journey.

So, as you contemplate the future trajectory of your business, ask yourself: Are you merely surviving, or are you thriving with optimized processes?

Make the intelligent choice for growth and innovation.

Try BPM software for your business today.

FAQ

How is BPM different from BPO?

BPM (Business Process Management) is the systematic approach of optimizing and managing a company’s business processes using various tools, methodologies, and software. It focuses on improving organizational workflows and operations’ efficiency, flexibility, and effectiveness.

On the other hand, BPO (Business Process Outsourcing) involves contracting certain business functions or processes to third-party service providers. This is typically done to reduce costs, access specialized skills, or focus on core business activities.

In essence, while BPM is about refining and improving processes, BPO is about delegating them to external entities.

What is the difference between BPM and BPMS?

BPM (Business Process Management) is a discipline and methodology that focuses on optimizing, analyzing, and improving business processes within an organization. It encompasses the strategies and practices used to manage and continuously enhance the flow of work in a business.

BPMS (Business Process Management System or Software) is a technological solution or software platform that facilitates BPM. It provides tools for modeling, automating, monitoring, and optimizing these business processes.

In short, while BPM is the approach or practice, BPMS is the toolset that supports that practice.

Why do companies use BPM?

Companies use BPM (Business Process Management) to systematically improve their business operations’ efficiency, agility, and effectiveness.

By implementing BPM, organizations can streamline workflows, reduce inefficiencies, ensure consistency, and adapt quickly to changing market demands or internal needs.

Additionally, BPM aids decision-making by providing valuable insights into processes, facilitating cost savings, enhancing customer experience, and ensuring regulatory compliance.

BPM empowers companies to operate more smartly, aligning processes with business goals and delivering better value to stakeholders.