7+ Best Kanban Tools To Help You Stay Organized

Best Choice

Backlog

Backlog is an essential tool for any team that wants to ship high-quality software quickly and efficiently.

Best Value

ProofHub

ProofHub’s kanban tool is designed to help team members visualize their tasks and progress. 

Premium

JIRA

JIRA is a software development tool used by agile teams to plan, track, and release software.

Runner Up

Trello

Trello software is a kanban project management tool that uses the kanban board methodology. 

Introduction

There are a few essential tools that every project manager needs in their toolkit.

One of the most important are kanban board tools.

Kanban boards help to visualize workflows and track progress on projects.

A kanban board is a productivity tool that helps you visualize your work. It’s named after the Japanese word for “sign” or “card,” and it’s often used in lean manufacturing and software development.

This simple system can help you stay organized and on track by giving you a clear overview of your progress. If you’re looking for a way to boost your productivity, a kanban tool may be just what you need.

In this blog post, we will take a look at 7 of the best kanban software tools for project management on the market today.

I will compare and contrast their features so that you can find the one that is right for you!

kanban tool usage

What Is The Best Kanban Tool For Project Management?

1. Backlog

Overview

Backlog is a kanban-based project management software that helps development teams visualize and organize their work. By tracking progress in real-time, Backlog enables teams to ship features faster and with less stress.

The software’s kanban board makes it easy to see what work is assigned to each team member, and the built-in chat function ensures that everyone is always on the same page.

In addition, Backlog’s flexible integration with other tools such as GitHub and Bitbucket makes it an ideal solution for teams that use a variety of development tools.

Backlog is an essential tool for any team that wants to ship high-quality software quickly and efficiently.

Highlights

Real-time updates

Backlog provides real-time updates on the progress of projects, so team members can always be aware of what needs to be done next.

Burndown

Backlog also has a built-in burndown chart that shows you the progress of your project over time.

Progress tracking

Backlog makes it easy to assign tasks to specific team members and track their progress.

As you would expect from kanban project management software tools, Backlog allows teams to create custom workflows that fit their unique needs.

Third-Party integrations

Backlog integrates with a variety of third-party tools, so teams can use the software to its full potential.

Flexible Pricing

Backlog has a flexible pricing structure that scales according to the size of the team and the number of features used.

Customer Support

Backlog offers 24/7 customer support in case team members have any questions or need help using the software.

Pricing

Wrap Up

Backlog is a kanban tool used for project management. It helps users to stay organized and on track by providing kanban board tools and task cards.

The kanban tool is used to visualize tasks and progress, while the task cards provide more detailed information about each task.

Backlog also has a range of features, such as subtasks, milestones, and due dates, that make it easy to track progress and plan for future work.

2. ProofHub

Overview

ProofHub Kanban is a Kanban board software that helps teams visualize their workflows and better collaborate on tasks.

It includes features such as drag-and-drop task cards, swimlane views, real-time updates, and email notifications.

ProofHub Kanban is a great tool for managing agile software development projects.

Highlights

Kanban board

ProofHub is one of the best kanban tools which allows users to visualize their workflows and progress, so they can better plan and manage their projects.

Real-time chat

Proofhub’s real-time chat function enables team members to communicate with each other in real-time, so they can discuss project details and make sure everyone is on the same page.

File sharing

The software makes it easy for users to share files, so they can access the latest versions of project documents quickly and easily.

Task management

Proofhub’s task management features help users to track their progress on tasks and see what still needs to be done. This helps them to stay on top of their work and meet deadlines.

Kanban reports

These reports give users an overview of their workflows, so they can identify areas for improvement.

Gantt charts

Gantt charts enable users to see the relationships between tasks and subtasks, so they can better plan their workflows.

Activity logs

These logs show users what has been happening in their projects, so they can identify any areas of concern.

Comments

The commenting function enables team members to leave feedback on tasks, so everyone can contribute to the discussion.

@mentions

@mentions make it easy for users to mention specific team members in tasks and comments, so they can get the attention of the people they need to talk to.

Email notifications

Email notifications ensure that users are kept up-to-date with what’s happening in their projects, so they don’t miss any important information.

Pricing

Wrap Up

ProofHub’s kanban tool is designed to help team members visualize their tasks and progress.

It allows users to create kanban boards, add swimlanes and columns, and move cards between those lanes to indicate task status.

There are also options for customizing card appearance, adding attachments and comments, and setting deadlines.

The kanban tool can be used for individual projects or for managing multiple projects simultaneously.

In addition to kanban tools, ProofHub also offers a range of other features including Gantt charts, task lists, file sharing, and collaboration tools.

3. Trello

Overview

Trello software is a kanban project management tool that uses the kanban board methodology.

The software is designed to help users manage projects by visualizing the work that needs to be done, tracking progress, and identifying potential problems.

The software is based on the kanban board principle of “limiting work in progress.” This means that users can only add new tasks to their projects when they have completed the previous task.

This helps to prevent projects from becoming overloaded and ensures that all tasks are given the proper attention.

Trello also allows users to collaborate with others on projects, making it a valuable tool for team-based work.

Overall, Trello offers kanban tools that offer flexible and user-friendly project management features that can be used for a variety of tasks.

Highlights

Some of the most notable features include:

  • The ability to create kanban boards to track projects and tasks
  • The ability to add members to a kanban board and assign tasks
  • The ability to use kanban-style task management to visualize progress and prioritize tasks
  • The ability to attach files to a kanban board and create links to boards and cards
  • The ability to track the activity on boards and cards
  • Ability to leverage the project management tool for multiple projects
  • The ability to create checklists and due dates for tasks
  • The ability to integrate with a variety of other software applications

Pricing

Trello is a kanban project management tool that allows users to create an unlimited number of boards, lists, and cards.

There is no limit to the number of people who can be invited to collaborate on a board, and users can add as many labels, due dates, and attachments as they need.

Trello also offers a variety of Power-Ups, which are integrations with other productivity apps like Google Drive and Dropbox.

Trello is free to use, though there is a paid business class version that offers additional features such as team analytics and board admin controls.

Overall, Trello is an easy-to-use and flexible kanban board that can be adapted to fit any workflow.

Wrap Up

Trello is an effective kanban tool for managing projects of all sizes due to its many features.

Kanban board task management is particularly well suited for larger projects, as it helps to visualize progress and prioritize tasks.

The ability to add members to boards and assign tasks also makes collaboration easy, while the integration with other software applications makes it possible to use Trello in conjunction with other project management tools.

Trello is the king of all kanban tools on the market today.

4. JIRA

Overview

JIRA is a software development tool used by agile teams to plan, track, and release software.

It includes features like scrum, kanban tools, sprint planning, and burndown charts to help teams manage their work.

JIRA also has a built-in workflow engine that can be used to automate tasks like code reviews and deployments.

Lastly, JIRA integrates with many popular development tools, making it easy for teams to get started with using it.

Highlights

Kanban Boards

JIRA’s kanban tools allows users to visualize the progress of their work and makes it easy to see what needs to be done next.

Workflow customization

JIRA allows users to customize their workflow to match their specific needs.

Issue tracking

JIRA helps users track and manage their work by keeping all issues in one place.

Project management

JIRA provides users with the tools they need to manage their projects, including timeline and resource planning.

Reporting

JIRA includes a variety of reports that helps users track their progress and identify areas for improvement.

Integration

JIRA integrates with many other software development tools, making it easy to use in conjunction with other tools in your workflow.

User management

JIRA provides administrators with the ability to manage user accounts and permissions, ensuring that only authorized users have access to sensitive data.

Security

JIRA includes several security features, such as user authentication and data encryption, to help keep your data safe.

Scalability

JIRA is designed to scale up or down as needed, making it easy to use for small or large projects.

Support

JIRA offers a variety of support options, including online documentation, customer forums, and customer support from Atlassian.

Pricing

Wrap Up

JIRA is a kanban tool that helps software development teams plan, track, and manage their work.

It is used by many large organizations, such as Atlassian, LinkedIn, Twitter, and Airbnb. JIRA provides a flexible workflow engine that can be customized to fit the needs of any team.

JIRA also offers powerful reporting and visualization features that make it easy to track progress and identify bottlenecks.

In addition, JIRA integrates with a wide variety of other tools, making it an essential part of any software development toolkit.

JIRA is regarded as the gold standard of enterprise-level kanban tools.

5. Zoho

Overview

Zoho Projects is a cloud-based project management software that helps businesses plan and execute project tasks.

One of the unique features of Zoho Projects is the ability to view tasks in kanban board view. This feature allows users to see all of their tasks in one place and track their progress.

In addition, users can create new tasks and assign them to team members. This makes it easy to keep track of who is working on what and whether or not they are making progress.

The kanban view also makes it easy to identify bottlenecks and other issues that may be slowing down the project.

Highlights

Kanban board

Zoho’s kanban software tool provides a visual overview of work in progress and helps team members identify bottlenecks and quickly adapt to changes in workload.

Gantt charts

Gantt charts provide a clear overview of task dependencies and help team members plan and monitor progress.

Resource management

Resource management tools help teams allocate resources efficiently and avoid over-allocation of resources.

Time tracking

Time tracking features help teams accurately track the time spent on tasks and projects, so they can optimize their workflow.

Task management

Task management tools help team members break down tasks into smaller, more manageable pieces so they can better track progress and meet deadlines.

Collaboration

Collaboration features such as real-time editing and commenting, discussion forums, and shared calendars help team members work together effectively.

Reporting

Reporting features give team leaders visibility into project progress, so they can quickly identify any issues or areas that need attention.

Integration

Integration with third-party applications such as Slack, Google Drive, and Dropbox helps teams work seamlessly across different tools.

Pricing

Wrap Up

Zoho Projects is a project management software that offers kanban tools, Gantt charts, and task lists to help you manage your projects effectively.

It also features a time-tracking tool to help you keep track of billable hours, as well as a range of reports to help you stay on top of your project’s progress.

In addition, Zoho Projects offers integration with several other Zoho applications, making it a valuable tool for businesses that use the Zoho suite of products.

6. Hubspot

Overview

HubSpot’s project management software offers a kanban board view of tasks, which allows users to see all the tasks that need to be completed in a project at once.

This can be helpful when trying to prioritize and schedule work, as it provides a clear overview of what needs to be done.

Additionally, the kanban software can also help users identify bottlenecks and areas where work is piling up.

By being able to see all the tasks in a project at once, users can more easily identify these issues and take steps to address them.

Highlights

Assignment Flexibility

Tasks can be assigned to specific team members, and you can set due dates and priorities.

Custom Reporting

You can also create custom reports to track your team’s progress over time.

Integrations

HubSpot’s kanban software integrates with your existing email and chat systems, so you can stay up-to-date on what’s going on even when you’re not at your desk.

Sharing

HubSpot kanban boards can be shared with other team members, or even clients or partners, so everyone is always on the same page.

Free Trial

HubSpot’s kanban software is available in a free trial version, so you can try it out before committing to a paid plan.

Pricing

Wrap Up

MosHubSpot’s kanban tool is a great way to keep track of your projects and tasks.

The kanban tool allows you to see all of your tasks in one place, and you can easily drag and drop them to reorder them. You can also create new tasks and assign them to team members.

The kanban tool is perfect for small teams or individual project managers who need to keep track of their tasks.

HubSpot’s kanban tool is free for up to three users, and it’s a great way to get started with kanban.

What Is Kanban Software?

Kanban is a system for managing workflows. It is based on the principle of visualizing work, so that progress can be easily tracked and bottlenecks can be quickly identified and addressed.

Kanban software is a way of virtualizing this methodology to enable the collaboration of remote workers and leverage project data.

Kanban boards typically consist of columns, with each column representing a stage in the workflow.

Tasks are represented by cards, which are moved from one column to the next as they are completed. This simple system can be used for any kind of work, from software development to housecleaning.

Kanban boards can be physical or digital, and they can be as simple or complex as you need them to be.

The key is that kanban tools provide a clear overview of the work that needs to be done, and help to ensure that tasks are completed efficiently.

How To Use Kanban Project Management Tools

The key to using a kanban board effectively is to understand the different elements involved and how they work together.

The first element is the kanban card. This is simply a card that represents a task that needs to be completed. Each card can contain information such as the task name, description, due date, and assigned resources.

Cards are typically placed in columnar fashion on the kanban board so that they can be easily moved from one stage of the project to the next.

The second element is the kanban swimlane. This is a horizontal division of the kanban board that helps to organize tasks by category.

For example, tasks that are ready to be worked on can be placed in one swim lane, while tasks that have been completed can be placed in another.

Swimlanes can also be used to group tasks by department or priority level.

Finally, the third element is the kanban limit. This is a numerical limit that indicates how many tasks can be placed in each stage of the project at any given time.

The kanban limit helps to ensure that tasks are not started before they are ready and that work is evenly balanced throughout the project team.

By understanding these three elements, you will be well on your way to using a kanban board effectively.

With a little practice, you will find that it is an invaluable tool for managing even the most complex projects.

After the architectural thinking process is completed and is ready for solutioning, an IT architect and business analysts will use a kanban board to track requirements, tasks, bugs, etc.

Using kanban tools to integrate the kanban method is essential for outstanding project management leaders.

Summary Of Kanban Boards

A kanban board is a tool used to help manage and visualize work. Kanban boards originally came from the world of manufacturing, where they were used to help track the production of goods.

Today, the kanban method is used in a variety of settings, from software development to project management.

There are many different kanban board software options available, each with its own set of features and benefits.

Generally speaking, kanban boards can be beneficial for anyone who needs help managing their work and keeping track of progress.

An online kanban tool can help to impose structure on otherwise chaotic workflows, and it can provide an easy way for team members to communicate and collaborate.

For these reasons and more, using the kanban method has become increasingly popular in recent years.

The best kanban tools for project management are JIRA, Trello, Hubspot, Zoho, Backlog, and Proof Hub.

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